White-label accounting for veterinary clinics, run by your firm

A clinic month mixes exam revenue, medication sales, grooming or boarding income and a steady stream of pharmaceutical invoices. AI categorisation sorts the recurring distributor and lab bills, and bank reconciliation confirms card deposits match statements. Your reviewers look at the lines that break pattern, like an emergency equipment repair.

Your firm console shows each clinic’s month-end close status and waiting review items. When the practice manager is buried in a staffing gap, you see which clinic is behind and can nudge for missing bills before the report is due.

• Code pharmaceutical and lab invoices
• Separate boarding and grooming income
• Reconcile card deposits and payment plans
• Send owners a clinic report under your name

Owners want to know whether medication spending is creeping ahead of sales. Clean vendor coding lets your firm answer that with a monthly report rather than a guess. Your firm remains responsible for inventory methods and any tax treatment of the clinic’s results, while controlled-substance records stay in the clinic’s regulated systems outside the ledger.

Multi-doctor clinics and groups with an emergency hospital often run separate companies. Higher plans support multi-entity books, and your firm can add unlimited staff with no per-seat charges, so a veterinary specialist on your team can review every clinic without extra licence cost.

Each clinic stays on a published HelloBooks plan, and your firm receives a firm discount on every client plan. HelloBooks bills only your firm, and you bill the clinic directly at the price you choose, whether a single fee for a one-doctor practice or a group rate for several hospitals.

Your firm owns the client data and can export it when a clinic is sold to a group or needs lender financials. Founding firms are being accepted now for practices that want veterinary bookkeeping to carry their own brand from the first login.

One flat license covers your brand, unlimited staff and the firm console. Your clients stay on published HelloBooks plans, and your firm gets 20% off each one. Founding firms go live first on a firm subdomain; your own domain and email from your domain follow at full launch.