Gym bookkeeping software for bookkeepers, with your firm’s logo

Monthly memberships recur on their own, but class packs and training bundles are paid upfront and used over weeks. Studios export their sales summaries, and your reviewers post them so prepaid sessions can be treated according to your firm’s policy. Bank reconciliation matches processor deposits, and AI categorisation handles rent, cleaning and equipment bills.

Studios line up in your console with their close progress and review items. That view helps you keep a group of boutique gyms on the same monthly rhythm, even when owners are teaching classes at dawn and answering email at midnight.

• Post membership and pack sales from exports
• Reconcile processor deposits to statements
• Record coach and trainer payments
• Report monthly results under your brand

Coaches may be paid per class, per client or as staff. Your team records those payments consistently, while worker classification and payroll obligations remain the owner’s and your firm’s responsibility. Equipment leases and loans are tracked alongside, so owners see the full cost of that rack of bikes.

Operators with several studios or a separate apparel line can use higher plans with multi-entity books. Your firm adds staff without per-seat charges, which helps in the busy weeks after the holidays when every studio wants to understand its membership surge.

Studio companies each run on a published HelloBooks plan, with the firm discount applied for your practice. HelloBooks bills the firm only. You set a monthly fee and invoice each studio yourself, keeping the pricing conversation between your practice and the owner.

Studio data is owned by your firm and can be exported when an owner sells, brings in a partner or applies for equipment financing. Founding firms are joining now, and fitness-focused bookkeepers can shape their branded platform from the start.

One flat license covers your brand, unlimited staff and the firm console. Your clients stay on published HelloBooks plans, and your firm gets 20% off each one. Founding firms go live first on a firm subdomain; your own domain and email from your domain follow at full launch.