Bank reconciliation for accounting firms, tracked in one place

In many setups, categorization happens in one screen and reconciliation in another, with staff flipping back and forth to find the line that does not agree. HelloBooks keeps the two steps close together. A bookkeeper can confirm the suggested category for a transaction and see how it affects the reconciliation without losing their place in the month. Differences that remain are easier to trace, because the transactions around them have already been coded and checked. Most of the effort then goes into the handful of lines that genuinely need a question to the client.

That matters most when a client has a busy account. The fewer times someone has to switch context, the fewer transactions get missed. Reconciled months then feed straight into the financial reports your firm sends, so a finished reconciliation is visibly connected to the numbers the client reads at month end.

The firm console lists every client with its close status and items waiting. A client whose bank account has unmatched lines shows up as needing attention, so a manager can spot problems without opening each set of books. That turns reconciliation from a private task into something the whole team can see and plan around during the week.

For partners reviewing quality, the console answers a simple question quickly: which clients are not yet reconciled this month? Knowing that early means difficult accounts get attention while there is still time, rather than being rushed through on the last day before reports are due to go out. It also shows which staff members are carrying the heaviest reconciliation load that week.

When clients sign in to your branded software, they are looking at books your team has reconciled. The balance they see belongs to “their accountant’s system”, carrying your logo and colors. That connection helps clients understand that the accuracy they rely on comes from your practice, not from an app they could run themselves.

Reconciliation is included in the core product every client plan is built on. Your firm pays each plan at a firm discount, charges clients its own price, and adds as many staff as the workload needs without any change to the flat monthly license.

One flat license covers your brand, unlimited staff and the firm console. Your clients stay on published HelloBooks plans, and your firm gets 20% off each one. Founding firms go live first on a firm subdomain; your own domain and email from your domain follow at full launch.