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Free Accounting Software for Small Nonprofits | HelloBooks Free accounting for small US nonprofits: record donations and bills, reconcile the bank and run reports. What it covers, what it does not. $0, no card.

Free accounting software for nonprofits, free bookkeeping for small nonprofit, free accounting for clubs and associations in the United States.

Free Plan · Small nonprofits

Free accounting software for small nonprofits

A small club, association or volunteer-run nonprofit still needs clean books for its board and its bank. HelloBooks Free keeps them at $0/mo. It is a general ledger, not fund accounting software, and this page says plainly where that line is.

Start free, no credit cardEverything on the Free Plan

Free Plan with unlimited invoices, bills & quotes — no credit card.

What the Free ledger covers for a nonprofit

Record donations and other income, pay bills, reconcile the bank account through a live feed, and produce a P&L (your statement of activities in everyday terms), a balance sheet and cash flow for the board.

2 users means a treasurer and a second signer or volunteer bookkeeper can both work in the books.

  • Unlimited invoices, bills and quotes
  • Unlimited email payment reminders
  • 1 live bank feed through Plaid, plus 2 manual bank or card accounts
  • 2 users
  • Free AI credits to get started (upgrade for more)
  • AP/AR aging, P&L, balance sheet and cash flow reports
  • iOS and Android app

What it does not do

HelloBooks is not fund accounting software. It does not track restricted and unrestricted funds as separate balancing funds, manage grants against budgets, or prepare IRS Form 990. If your nonprofit needs those, a dedicated nonprofit package is the better fit; if you simply need accurate books for a small budget, Free covers it.

Free includes 1 live bank feed, 2 users and free AI credits to get started. Data export, recurring invoices and multi-currency are on paid plans, and invoices sent from Free carry a small “Powered by HelloBooks” badge. Starter is $14.99/mo; Pro is $39.99/mo.

Handing over to the next treasurer

Volunteer roles change. Keeping the books in one shared ledger, rather than in a treasurer’s personal spreadsheet, means the history stays with the organization when the role passes on.

How teams use HelloBooks

What HelloBooks does for businesses like yours

“AI categorizes every transaction automatically and learns from your corrections, so a small team keeps clean books without spending evenings on manual data entry.”
Small business · US
“For a practice managing dozens of client books, automated reconciliation turns a full day of matching into a background task — review the AI matches, approve, and move on.”
Accounting practice · US
“Snap a receipt on your phone and the AI reads, categorizes, and files it — bookkeeping stays current even for people who would rather not think about numbers.”
Freelancer · mobile-first

Illustrative scenarios describing what the product does for each business type — not attributed customer reviews.

FAQ

Frequently asked questions

Is HelloBooks fund accounting software?
No. It is a general ledger. It does not keep restricted funds as separate balancing funds, manage grants or prepare Form 990.
Can a nonprofit use the Free Plan?
Yes. Free has no revenue limit and no invoice cap, with 2 users and 1 live bank feed.
Can our board see the reports?
Run the P&L, balance sheet and cash flow reports at any time and share them with the board. Reports are unlimited on Free.
Is it really free, and do I need a credit card?
Yes, it is a permanent $0 plan, not a trial. Sign up with an email; no card is collected and there is no end date.
What happens when the free AI credits run out?
Free includes free AI credits to get started. When they run out you can upgrade for more AI credits or keep categorizing by hand; paid plans can also top up with a credit pack. Invoices, bills, reports and your bank feed keep working either way.
Related

Keep exploring

the $0 accounting plan

Everything the Free Plan includes.

Nonprofit accounting

HelloBooks for nonprofit organizations.

Bank reconciliation

How reconciliation works in HelloBooks.

Free receipt generator

Make a PDF receipt for a payment.

Pricing

Every plan side by side.

Start automating your books today

Free Plan with full access to the AI accountant — no credit card, no time limit.

Start free, no credit cardEverything on the Free Plan

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