Construction accounting software for US contractors

What US contractors get out of the box

• Job costing — material / labor / sub / equipment / overhead

  Every job tracks budgeted vs actual at the cost-code level (CSI MasterFormat / UniFormat standard). Variance reports flag mid-job overruns by code so the PM can correct before the next draw.

• AIA G702/G703 billing

  Standard AIA Application and Certificate for Payment formats supported. Schedule of Values stays consistent across draws; percent-complete computed from cost-code progress; retainage automatically computed and held.

• WIP and over/under billings

  Period-end WIP report shows revenue recognized vs billings issued per job. Over-billings post as deferred revenue; under-billings as unbilled receivables — what your surety and bonding agent need to see.

• Retainage tracking + release

  Retainage held on customer invoices tracks separately as a balance-sheet receivable; auto-released when project close + retainage release schedule fires. Same for retainage withheld on subcontractor bills.

• 1099-NEC for subcontractors

  Track YTD payments per sub; generate 1099-NEC in January, e-file to IRS through our partner. Workers' comp exemption tracking per sub by state.

• Prevailing wage + certified payroll (via Gusto)

  Federal Davis-Bacon and state prevailing wage rates by job and trade. Certified payroll WH-347 generation via Gusto integration.

• Section 179 + bonus depreciation for equipment

  Trucks, excavators, lifts, and shop equipment tagged at purchase for Section 179 election. Depreciation schedules computed per IRS rules. Heavy equipment tracking + utilization reports.

• IFTA mileage tracking

  If you run trucks across state lines, IFTA fuel-tax tracking is built in. Per-state mileage logged from GPS or manual; quarterly IFTA return computed and exported.

Free accounting software for small contractors

A one-truck or two-person crew does not need AIA billing on day one. It needs quotes, invoices and a clear view of which jobs make money. HelloBooks Free covers that at $0/mo, with no credit card and no end date.

• Unlimited quotes, invoices and bills, so every estimate and every supplier bill is in the books
• Unlimited email payment reminders for slow-paying customers
• 1 live bank feed through Plaid for the business account
• 2 users: you and your bookkeeper or partner
• P&L, AP/AR aging, balance sheet and cash flow reports

For a job-level view on Free, record each job’s quote, invoices and bills against it and read the P&L for the period. Full job costing and AIA G702/G703 billing are on Business ($79.99/mo). Free includes free AI credits to get started; upgrade for more AI credits when they run out, and the books keep working either way.