Pre-school & Daycare Accounting Software | HelloBooks.ai Accounting software for pre-schools and daycares: monthly fee, activity fee, and meal plan income tracked as separate revenue lines.
HelloBooks.ai is accounting software for pre-schools and daycares billing families across multiple fee types — not a generic tuition ledger asked to guess at the split after the fact. HelloBooks tracks Monthly Fee, Activity Fee and Meal Plan Income on separate lines, so the revenue mix is visible at a glance instead of buried in a single blended tuition figure, whether you operate as an NPO, sole proprietor or private limited company.
Activities and programs get the same attention. Beyond the core Monthly Fee, many pre-schools run add-on activities — art clubs, field trips, music and movement sessions — that families pay for separately. HelloBooks tracks Activity Fee as its own account, broken out by program, so add-on revenue doesn't get folded into base tuition.
Meal plans are where a generic ledger falls short for this industry. Many centers offer tiered meal plans, from snacks-only to full-day meals, and that income is useful to track separately from tuition and activities. HelloBooks tracks Meal Plan Income as its own account, so you can see what each plan tier actually brings in without pulling it out of a blended revenue number by hand.
Pre-school and daycare accounting software for monthly fee, activity fee, and meal plan income tracking
Pre-school & Daycare BookkeepingBuilt for tuition, activities and meals alike.
See Monthly Fee, Activity Fee and Meal Plan Income on separate lines, broken out by classroom and by program, instead of one blended revenue figure.
- Monthly Fee, Activity Fee and Meal Plan Income tracked as separate lines.
- Activity Fee broken out by program, so add-on revenue stays visible.
- Meal Plan Income broken out by tier, kept separate from tuition and activities.
Live-style mockup · revenue mix by classroom
Add-on activities, tracked as their own revenue line.
Beyond core tuition, many centers run add-on activities that families pay for separately. HelloBooks tracks Activity Fee as its own account, and can be broken out by program, so add-on revenue doesn't get folded into Monthly Fee.
- Activity Fee tracked per program, with the number of children enrolled.
- Individual activity charges logged per child, alongside the program total.
- Kept as its own account, separate from Monthly Fee and Meal Plan Income.
Meal plans earn their own line, not a tuition footnote.
Many centers offer tiered meal plans, from snacks-only to full-day meals, and that income is useful to track separately from tuition and activities. HelloBooks tracks Meal Plan Income as its own account, and can be broken out by plan tier, so what each tier brings in stays visible.
- Meal Plan Income tracked per plan tier, with enrollment by tier.
- Individual meal plan charges logged per child, alongside the tier total.
- Kept as its own account, separate from Monthly Fee and Activity Fee.
Pre-school & Daycare — Frequently Asked Questions
Answers to how HelloBooks fits into your pre-school or daycare center.
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