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HelloBooks.ai is logistics accounting software and bookkeeping software for transport companies, freight and trucking fleets, last-mile delivery operators, courier and express businesses, 3PL warehousing providers and intermodal logistics firms. Transport does not run on a trial balance — it runs on trips, vehicles, drivers, lorry receipts, fuel cost variance, route profitability and freight-vs-expense reconciliation. HelloBooks treats every trip as a first-class object: shipper and consignee, vehicle and driver assignment, route legs, freight revenue, trip expenses (diesel, toll, FASTag, driver allowance, loading and unloading, halt charges), advance settlements and final billing — all captured under one trip ID with a live booked → in-transit → delivered → POD → billed lifecycle. Per-vehicle and per-route P&L surfaces the trucks and lanes that actually make money, not just the ones with the highest revenue.
Compliance in transport accounting is unforgiving. For Indian fleets, HelloBooks handles GST on goods transport agency (GTA) services with reverse-charge mechanism support, e-way bill generation linked to every lorry receipt, TDS u/s 194C on freight payments to sub-contractors and owner-operators, vehicle-wise insurance / fitness certificate / national permit / state permit / pollution-under-control (PUC) tracking with renewal alerts, and tyre and battery capitalization vs expense decisions. For US trucking operators, the platform manages IFTA quarterly fuel tax reporting across jurisdictions, IRP apportioned plate fees, per-diem driver expense treatment under IRS publication 463, Form 2290 heavy-vehicle-use tax, 1099-NEC for owner-operators and broker-carrier 8300 reporting on large cash payments. A transport-specific chart of accounts and automated journal-entry templates (freight invoice, payment received, trip expense, driver advance, diesel issue, tyre swap, vehicle service) keep the books accurate without an army of accountants doing manual entries.
Beyond financials, HelloBooks ties the field and the office together: digital lorry receipts and consignment notes with consignor/consignee/goods/freight details, driver advance issuance and settlement against trip closure, fuel cost variance against budgeted KMPL per vehicle, tyre and engine-oil change schedules, branch-wise and fleet-wise P&L rollups, and channel-wise revenue mix across direct shippers vs broker loads vs aggregator platforms like BlackBuck, Rivigo and Delhivery. AI-assisted trip costing flags loss-making trips before billing, while integrations with FASTag dashboards, fleet-card programs and ELD telematics keep operational data flowing in without re-keying. That is what makes HelloBooks the best bookkeeping software for logistics businesses — generic accounting software treats freight income as a single revenue line; HelloBooks ties every kilometer, every litre of diesel, every toll and every driver hour to a trip, a vehicle and a customer, so margin leaks show up while the truck is still on the road, not after the quarter closes.
Accounting That Keeps Your
Fleet, Trips & Freight on Track
Track trip billing, fleet costs, and freight revenue with AI-powered bookkeeping built for logistics and transport. One platform for operations and finance.
Built for Every Part of Your Operation
From freight and trucking to last-mile and 3PL—one platform for your entire logistics business.
Freight & Trucking
Last-Mile Delivery
Warehousing & 3PL
Courier & Express
Logistics Providers
Fleet Dashboard & Vehicle Management
Track vehicles, drivers, and assets in real time. Monitor status (on trip, available, maintenance, idle), KPIs, fuel efficiency, and compliance—insurance, fitness, permits—from one dashboard.
- Real-time vehicle and driver status
- KPI cards: revenue, cost, utilization
- Fuel efficiency and service due
- Insurance, fitness & permit tracking
Trip Management & Lifecycle
Manage trips from booked to billed. Track dispatch, in-transit, delivery, POD, and billing with shipper/consignee details, freight rates, expenses, and documents in one place.
- Full trip lifecycle (Booked → Billed)
- Shipper, consignee, vehicle & driver
- Freight revenue and trip expenses
- LR, eWayBill and trip documents
Lorry Receipt & Documentation
Create and manage LR (Lorry Receipt) and transport documentation. Handle consignor/consignee details, goods, freight charges, eWayBill, and payment mode with full audit trail.
- LR creation and status workflow
- Consignor/consignee and goods details
- Freight charges and eWayBill
- Payment mode and invoice linking
Trip-Wise P&L & Profitability
View trip-wise profit and loss with revenue breakdown and expense by category (diesel, toll, driver allowance, loading, etc.). Identify profitable and loss-making trips at a glance.
- Trip-wise revenue and expenses
- Expense by category (fuel, toll, driver, etc.)
- Profitability indicator per trip
- Filters by branch, date, status
Journal Entry Engine & Transport COA
Transport-specific Chart of Accounts and automated journal templates for freight invoice, payment received, trip expense, driver advance, and more. Stay compliant with minimal manual entry.
- Transport COA (freight, fuel, driver, etc.)
- JE templates for freight and expenses
- Auto-suggest accounts and amounts
- TDS, GST and vendor handling
General FAQs
Simplify Your Logistics Finance
Track fleet, trips, and freight in one place. Discover how HelloBooks.ai can transform your logistics and transport accounting.