HR Staffing Services | Hire HR Talent Find HR staffing solutions to hire top talent fast. Contract, temp-to-hire, and direct placements tailored to your business. Request candidates today.
HelloBooks.ai is HR and staffing accounting software and bookkeeping software for staffing agencies, temp agencies, manpower contractors, payroll outsourcing firms, HR consultancies, recruitment companies and contract-workforce providers. HR and staffing firms live or die on the spread between client billing rate and fully-loaded employee cost — and that gross margin is invisible without proper contractor-vs-employee classification, statutory deduction tracking and client-wise deployment accounting. HelloBooks captures every worker as either W-2 / employee or 1099 / contractor in the US, or as on-payroll / contract / consultant in India, computes fully-loaded cost (gross salary plus employer PF, employer ESI, gratuity provision, leave encashment provision, bonus accrual and statutory bonus) and bills the client at the agreed rate so realized gross margin per deployment is visible in real time.
Statutory compliance is the spine of staffing accounting in India, and HelloBooks wires it in end-to-end. Provident Fund (PF) is computed at 12% employee + 12% employer with ECR file generation for EPFO upload, Employees' State Insurance (ESI) at 0.75% + 3.25% with the Rs. 21,000 threshold respected, Professional Tax across every state's slab structure (Maharashtra, Karnataka, Gujarat, West Bengal, Tamil Nadu, etc.), Labour Welfare Fund where applicable, and TDS on salary under Form 24Q with quarterly returns, challan reconciliation, deductee-wise breakdown and Form 16 Part A and B generation — TRACES-ready and audit-ready. TDS on contractor payments under Form 26Q and Form 16A for non-salary deductions are handled the same way. The Contract Labour (Regulation and Abolition) Act register, BOCW cess for construction-deployed staff, POSH Act compliance register and Shops & Establishments returns are surfaced on a single compliance calendar so nothing slips before the inspection. For US staffing operators, the platform handles W-2 and 1099-NEC year-end filing, multi-state SUTA / SDI tracking, ACA 1095-C reporting for applicable large employers, and the IRS 20-factor test for contractor classification — the single biggest audit risk in US staffing.
Beyond payroll and compliance, HelloBooks gives staffing operators a workforce-and-client operations layer that ordinary accounting software cannot touch: client-wise deployment register, bench headcount trend and bench-aging analysis, client-wise revenue vs deployment cost vs realized margin, recruitment pipeline from sourced → screened → offered → joined, billing rate management per role per client with markup transparency, payroll-funding lag tracking (most staffing firms pay salaries on the 7th and collect from clients on the 30th — that float matters), and timesheet management with client-side approval workflows. Payslip generation, bulk PDF distribution, gross-to-net reconciliation and a department-wise cost breakdown round out the payroll core. That is what makes HelloBooks the best bookkeeping software for HR and staffing businesses — generic accounting software treats employees as one expense bucket; HelloBooks ties every person to a client, a billing rate, a deployment period and a statutory deduction stack, so gross margin per deployment shows up the same week the client is invoiced, not three months later in a board pack.
Payroll, Compliance &
Workforce Operations in One Platform
For staffing agencies, payroll firms, and HR consultancies — payroll core, PF/ESI/PT, TDS returns, Form 16, and workforce deployment. Stay compliant and scale with HelloBooks.ai.
Built for HR & Staffing Businesses
Staffing agencies, payroll outsourcing, HR consultancies, and contract workforce — one platform.
Staffing & Temp Agencies
Payroll Outsourcing Firms
HR Consultancies
Contract Workforce
Payroll Summary & Payslip
Monthly payroll dashboard with gross vs net, department-wise cost breakdown, compliance due dates (PF ECR, ESI, PT), and payslip generation. Track disbursement and journal entries in one place.
- Payroll summary with trend charts and deductions pie
- Department-wise cost and compliance due dates
- Payslip generator (individual/bulk) and PDF distribution
- Timesheet management and approval workflows
PF, ESI & Professional Tax
PF and ESI contribution tracking, employee/employer split, ECR file generation, challan status, and state-wise Professional Tax. Stay compliant with EPFO, ESIC, and PT filings.
- PF & ESI dashboard with monthly trend and employee breakdown
- ECR file generation and EPFO/ESI challan tracking
- Professional Tax state-wise slabs and return filing
- Upcoming dues and challan status at a glance
TDS Returns & Form 16
TDS quarterly returns (Form 24Q salary, 26Q contractors), challan reconciliation, deductee breakdown, and Form 16 Part A & B generation. TRACES-ready and audit-ready.
- Form 24Q/26Q quarterly returns and filing status
- Challan tracking and deductee breakdown by section
- Form 16 generator with annual tax computation
- Compliance calendar for TDS deposit and returns
Deployment, Recruitment & Labour Compliance
Client deployment tracking, bench analytics, billing rate management, recruitment pipeline, and labour law compliance (CLRA, BOCW, POSH). One place for workforce and client ops.
- Client deployment and bench headcount trend
- Client-wise revenue and deployment register
- Recruitment pipeline and offer management
- Labour compliance tracker and inspection readiness
General FAQs
Ready to automate your books?
Join 2,000+ businesses saving 20+ hours per month. Get started free — no credit card required.