Heavy Machinery & Equipment Accounting Software | HelloBooks.ai Accounting software for heavy machinery manufacturers and EPC contractors: project WIP, customer advances, guarantee bonds, retention, and liquidated damages tracked as separate lines.
HelloBooks.ai is accounting software for heavy machinery manufacturers and EPC contractors running long-cycle projects — not a generic project ledger asked to guess at cost, advances and retentions after the fact. HelloBooks tracks Long-cycle Project WIP, Customer Advance (Unearned), Performance Guarantee Bond, Retention Receivable and Liquidated Damages Provision on separate lines, whether you operate as a private limited company or a public limited company.
Project cost gets the attention a multi-year installation deserves. On a kiln erection or turbine installation, cost arrives long before handover. HelloBooks tracks Long-cycle Project WIP separately from Erection / Commissioning Cost, with completion measured against the cost accumulated in WIP, using the percentage-of-completion method.
Contract administration is where a generic ledger falls short for this industry. Long contracts run on structure. HelloBooks tracks Customer Advance (Unearned), Performance Guarantee Bond, Retention Receivable and Liquidated Damages Provision as four distinct accounts, so every obligation — in both directions — stays visible.
Heavy machinery and equipment accounting software for project WIP, customer advances, guarantee bonds, retention and liquidated damages tracking
Heavy Machinery & Equipment BookkeepingProject WIP, advances, bonds and provisions, tracked through close-out.
See Long-cycle Project WIP, Customer Advance (Unearned), Performance Guarantee Bond, Retention Receivable and Liquidated Damages Provision on separate lines, instead of one blended project figure.
- Project cost accumulated in WIP, measured against percentage-of-completion.
- Customer advances kept as a liability, not counted as earned revenue.
- Guarantee bonds, retentions and delay provisions each tracked as their own account.
Live-style mockup · project WIP & contract administration
Where the work lives: Project WIP and erection cost.
On a kiln erection or turbine installation, cost arrives long before handover. HelloBooks tracks Long-cycle Project WIP separately from Erection / Commissioning Cost, with completion measured against the cost accumulated in WIP, using the percentage-of-completion method.
- Project WIP tracked per project, across the full contract life.
- Erection and commissioning costs logged as they're incurred.
- Kept separate from customer advances, bonds, retentions and damage provisions.
The accounts that protect both sides of a long contract.
Long contracts run on structure. HelloBooks tracks Customer Advance (Unearned), Performance Guarantee Bond, Retention Receivable and Liquidated Damages Provision as four distinct accounts, so obligations in both directions stay visible.
- Advances received and guarantee bonds posted, tracked by project.
- Retention withheld by customers tracked as money owed to you, by project.
- Liquidated Damages Provision kept as a contingency, never as revenue or a routine expense.
Heavy Machinery & Equipment — Frequently Asked Questions
Answers to how HelloBooks fits into your heavy machinery or EPC business.
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