Monthly Bookkeeping Checklist for CPA Firms | HelloBooks A monthly bookkeeping checklist for CPA firms: import and code, reconcile every account, receipts, payables and receivables, payroll, contractors and review.
This is the checklist to run for every bookkeeping client each month, before the close. It keeps the ledger current enough that the close is a review, not a rescue.
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The IRS says good records help a business monitor its progress, prepare financial statements, identify income sources and track deductible expenses. Monthly bookkeeping is what makes those records useful during the year rather than only at filing time.
Publication 583 lists canceled checks, account statements, invoices and credit card slips as documents that support expenses. Attaching them monthly, through receipt capture or bill upload in HelloBooks, means no year-end receipt hunt.
Collect a W-9 from every new contractor before the first payment and watch totals against the threshold: $2,000 for payments made in 2026, $600 for 2025. HelloBooks tracks the totals and W-9 status automatically.
Efficiency · weekly checklist
Efficiency · month-end close
For CPA and bookkeeping firms · efficiency
Every federal change for the 2025 and 2026 seasons
General information for tax and accounting professionals, not legal advice. Rules are summarised from the primary sources listed on the date shown; read the current text before relying on it.
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