AI Bookkeeping Software for SMBs | HelloBooks.ai AI bookkeeping and automated accounting. Categorization, reconciliation, reporting, and integrations — free to start, no credit card required.
Every rupee of cash, tracked, split, settled
Petty cash, daily till, employee floats, project pools, partner draws — the HelloBooks Cashbook keeps every cash flow visible, splittable, and reconcilable. Posts to your books when you want it to, stays out of the way when you don\'t.
Store float — Andheri
Accounted · 4 members
Today\'s balance
₹ 18,420
+₹ 2,150 today · 7 entries
Inventory
₹ 8,200
Salaries
₹ 5,000
Maint.
₹ 1,800
Accounted or not — pick per cashbook
Some cash should hit your books. Some shouldn\'t. HelloBooks lets you decide per cashbook, so personal pools never pollute your business ledger and business cash never gets lost on paper.
Every entry creates a journal so balances flow into your P&L, balance sheet, and reports. Use for petty cash floats, daily store tills, cash registers, or any cash that should hit the ledger.
- Auto-journal on every cash-in / cash-out
- Link entries to chart-of-accounts categories
- Reflects instantly on financial statements
- Attach receipts and link vendors / customers
Track informal cash without touching your ledger. Use for project pools, employee advances you reimburse later, partner contributions, or family / friend expense sharing.
- Track who paid, who owes, who is owed
- Splits across multiple members
- Settle up in one tap when it is time
- Keeps personal money out of your business books
Built for the way small businesses actually run on cash
👥Multi-member with smart splits
Add vendors, customers, employees, or invite anyone by email. Split each entry across members proportionally or by exact amount. The cashbook keeps a live tally of who owes whom — no spreadsheets, no arguments at settlement time.
- Invite members by email or pick from your contacts
- Per-entry split by share, percent, or fixed amount
- Live balance per member
- Roles: owner can edit, members can record
🎯Category budgets that hold the line
Set a monthly budget per category — Rent, Salaries, Inventory, Utilities, Marketing, anything that matters. The cashbook warns you the moment a category creeps past 80% and locks in over-budget alerts so nothing leaks unnoticed.
- Personal categories: Food, Transport, Bills, Health
- Business categories: Rent, Utilities, Salaries, Inventory, Marketing, Office, Professional Fees, Maintenance
- Per-member monthly contributions for shared pools
- Over-budget alerts with one-click drill-down
🤝Settle up — one tap, full audit trail
When debts pile up, settle them in a single action. For accounted cashbooks the settlement creates a clean journal so your reports stay in sync. For non-accounted ones, it just clears the balances.
- One-tap "Settle Up" from any member balance
- Auto-journal on accounted settlements
- Pick which debts to clear in partial settlements
- Full settlement history attached to each member
📷Snap receipts on the spot
Cash transactions disappear without a paper trail. The cashbook attaches receipts to every entry — from the phone, from a desktop drag-and-drop, or from email forwarding. Auditors love it, your future self will thank you.
- Photo capture on mobile, files on desktop
- Multi-attachment per entry
- Attachments flow into your central Drive
- Searchable by amount, member, date, category
📊Dashboard and reports that explain themselves
The dashboard tells you today's balance, this month's burn, where the money went by category, and who is carrying the biggest debt. Export anything to CSV, Excel, or PDF in one click.
- Live balance, today / month / custom range
- Top categories chart with member breakdown
- Per-member contribution and debt summary
- CSV / Excel / PDF export from any view
From first entry to settled in 5 steps
You set up the cashbook in under a minute. The rest happens in the flow of the day.
Create cashbook
Pick Accounted or Non-Accounted
Add members
Vendors, customers, or invite by email
Log cash in / out
Snap a receipt, set category, amount
Watch the dashboard
Balance, budgets, who owes whom
Settle up
One tap with full journal trail
Six scenarios where the cashbook earns its keep
Daily till + petty cash for cleaning, repairs, courier — keep the cash drawer reconciled without a spreadsheet.
Track daily cash sales, staff tips, supplier cash payments, and end-of-day deposits — all in one cashbook per outlet.
Project-wise cash floats for site materials, labour advances, and contractor payments — settled at month-end.
Client-wise expense advances and reimbursements — keep client money separate from personal money.
Partner contributions and draws, household expense pools, joint property maintenance — split fairly, settle clearly.
Employee cash advances for travel, fuel, and incidentals — reimburse with full receipt trail.
The spreadsheet was never going to scale
- One person owns the sheet — bus factor of one
- No receipts, no audit trail at year-end
- Splitting is manual math, settlement is a fight
- Personal cash leaks into the business ledger
- Live, multi-user, mobile + desktop
- Receipts attached to every entry, searchable
- Splits, balances, and settlements computed for you
- Accounted mode posts journals; non-accounted stays out
"We ran three shops on petty-cash diaries for years — endless leakage, endless arguments. The cashbook turned daily till reconciliation into a 60-second job and ended the partner settlement drama."
Anita Mehta
Owner, 3-store retail chain
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