Automated bookkeeping from bank feed to financial statements

Automated bookkeeping is more than auto-categorization — it is the whole pipeline from raw bank transaction to closeable financials. HelloBooks runs every link in that chain on a schedule, with confidence thresholds and human approvers at the points where judgement still matters.

• Bank and card feeds pulled live via Plaid (US), Open Banking (UK), and direct rails in IN/AU/CA/SG/NZ/AE
• AI categorization with confidence scores; high-confidence transactions post automatically
• Receipts auto-matched from Gmail, Outlook, mobile capture, and email-in inbox
• Bank reconciliation with AI-suggested matches and a one-screen exception queue
• Journal entries posted to the GL with full audit trail (model version, confidence, input)
• Recurring invoices and bills generated on cadence, with auto-payment matching
• Period-close checklist that surfaces unreconciled items before the books close

Smarter accounting for growing businesses

Automate the chain.

1. Step 1

   Bank & card feeds

   Pulled live, every account

2. Step 2

   AI categorisation

   Confidence score on every line

3. Step 3

   Receipt match

   From Gmail, Outlook, mobile, email-in

4. Step 4

   Reconcile

   One-screen exception queue

5. Step 5

   Post to GL

   With model version, confidence, input

6. Step 6

   Close checklist

   Unreconciled items surfaced first

Reviewer mode shows every AI-posted entry, the rule that fired and the alternatives considered.

High-confidence entries post themselves; the rest wait for a human.

Every team eventually wants a rule that says “if the vendor is Stripe and the description includes payout, post to Sales clearing with a split for fees.” HelloBooks lets you write that in plain English; the AI compiles it into a structured rule and runs it on every matching transaction going forward, with a backfill option for historical data.

Rules are versioned. If a rule misfires you can roll it back, see every transaction it touched, and re-classify in bulk. No more debugging a regex in your accounting tool.

Accounting firms run HelloBooks across their entire client book from one workspace. Each client lives in its own ledger; the same AI runs across all of them; permissions scope staff to the right clients; and a global queue lets a reviewer triage exceptions across every book in one session.

Multi-entity businesses run the same way — one parent workspace, one chart-of-accounts template, one set of rules — with consolidated reporting that rolls up intercompany eliminations automatically.

The hardest part of automation is the trust handoff. HelloBooks ships a reviewer mode that shows every AI-posted entry, the source transaction, the rule that fired, and the alternative categories the AI considered. The reviewer can approve in one click, override and retrain the rule, or send back to the client with a question.

A free reviewer seat ships with every Pro plan so your accountant can work directly inside your books instead of asking for a Drive folder of CSV exports.

Smarter accounting for growing businesses

Close with confidence.

1. Step 1

   Reconcile

   Bank, card and wallet accounts

2. Step 2

   AR & AP review

   Open invoices and bills checked

3. Step 3

   Accruals

   Expenses and revenue in the right period

4. Step 4

   Depreciation

   Fixed-asset run posted

5. Step 5

   Trial balance

   Debits equal credits

6. Step 6

   Lock & report

   P&L, Balance Sheet, Cash Flow