Accounting Software for Restaurants in India
For standalone restaurants, cloud kitchens, and small chains running across dine-in, takeaway, and Swiggy/Zomato — with GST split, HSN/SAC 9963, and shift-level cash reconciliation.
A restaurant in India runs on three or four sales channels and at least two GST rates, and most accounting software treats the whole thing as a single sales line. HelloBooks doesn’t. A dine-in plate of biryani at a non-AC standalone restaurant is taxed at 5% with no input tax credit (ITC); the same plate at an AC restaurant inside a hotel charging over ₹7,500 a night is 18% with ITC; a Swiggy or Zomato order is taxed under Section 9(5) where the platform is the deemed supplier and remits the GST itself — but the restaurant still has to record the supply and reconcile the TCS deducted under Section 52. Cloud kitchens have their own quirks: composition scheme up to a turnover limit, mandatory display of FSSAI license on every invoice, and reverse charge on rent when the landlord isn’t GST-registered. HelloBooks handles all of it. The POS feed, the Swiggy/Zomato payout reconciliation, the F&B inventory deductions, the cash drawer reconciliation by shift, and the GSTR-1/GSTR-3B working all flow from one ledger.
Why HelloBooks for restaurant in India
Built around the obligations and workflows that standalone restaurants, cloud kitchens, and small f&b chains actually face — not retrofitted from a generic small-business template.
Right GST rate, right channel, every time
Dine-in at 5% non-AC, dine-in at 5% AC outdoor catering at 18%, restaurants in specified hotels at 18%, alcoholic beverages outside GST under state excise — the rate is set at the menu-item level per outlet so the cashier never picks the wrong one.
Swiggy / Zomato Section 9(5) reconciliation
Aggregator orders are recorded as supply with GST collected and paid by the platform (Section 9(5) of the CGST Act). HelloBooks reconciles the gross order value, the platform commission, the TCS under Section 52, and the net payout — so the bank credit ties back to the day's order count.
F&B inventory and recipe costing
A plate of biryani is a recipe; the recipe consumes rice, chicken, oil, masalas. HelloBooks deducts the BOM on each plate sold so wastage and pilferage are visible at the daily P&L, not at the year-end audit.
Shift-level cash reconciliation
Each shift hands over a cash drawer with declared sales, declared cash collected, and card/UPI settlements. HelloBooks reconciles declared vs settled, flags shortages, and posts the float adjustment to the GL — no Saturday morning spreadsheet.
What HelloBooks does for standalone restaurants, cloud kitchens, and small f&b chains
POS integration for the till
Pine Labs, Ezetap, PetPooja, or any HSN/SAC-aware POS feeds the ledger directly. Bills are posted with HSN 9963 (restaurant service), the right GST rate per item, and the table/order ID for drill-down.
Swiggy + Zomato payout reconciliation
Daily payout files are imported; HelloBooks matches each order against the platform commission (typically 18-25%), the GST under Section 9(5), the TCS under Section 52, and any refunds. The bank credit on T+1 is auto-reconciled.
GST-ready invoicing (5% / 18% / composition)
HSN/SAC 9963 service code with the correct GST rate per channel. Composition-scheme dealers under Section 10 are supported with bill-of-supply formatting and 5% / 1% composite levy as applicable.
FSSAI license + invoice compliance
FSSAI license number is rendered on every invoice (mandatory under FSS Regulations 2011), expiry is tracked, and the renewal reminder fires 90 days before lapse. The license is part of the entity-level setup, not a manual footer paste.
Reverse charge on rent and unregistered supplies
When the landlord is not GST-registered, rent paid is subject to reverse-charge under Section 9(4) for specified categories. HelloBooks identifies the unregistered-vendor invoices and books the RCM liability and the corresponding ITC entry.
Multi-outlet consolidation
A small chain with 3-5 outlets sees outlet-level P&L, food-cost percentage, prime-cost ratio, and consolidated month-end. Each outlet is a cost centre; the GSTR-1 is filed at the GSTIN level per state.
Questions standalone restaurants, cloud kitchens, and small f&b chains ask
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