Petty Cash Tracking | HelloBooks POS Log and track store petty cash in HelloBooks POS. Auto-upload to the expense module for approval, GST handling, and audit-ready per-outlet reports. Start free.
Store expenses paid in cash, bulk-uploaded to HO
Cashier pays a daily store expense out of petty cash; the entry batches up and uploads to head office through the existing expense module. No journal-by-journal hand-keying.
Part of HelloBooks POS · Operations
Stationery, courier, water cans, sweeper salary — the small store expenses that nobody bothers to journal individually. HelloBooks gives the till a petty-cash entry surface; the entries batch overnight and post via the canonical expense module.
Every detail, dialled in
Built for the till, validated against the canonical accounting engine — so every POS sale closes the books cleanly.
Fast entry at the till
Pick a category, type the amount, attach a receipt photo (optional), confirm. The cashier is back to selling in 15 seconds; the back office gets the entry the next morning.
- Category-driven posting
- Receipt-photo upload
- Per-cashier history
- Auditable per shift
Auto-uploads to expense module
Overnight, petty-cash entries from every outlet aggregate into the canonical Expense Claims module. The accountant approves, posts, and reimburses — same flow as travel claims.
- Nightly aggregation
- Per-outlet expense claim
- Standard approval workflow
- GST / TDS handled
Per-outlet petty-cash report
See petty-cash spend by outlet, category, and cashier. Outliers (unusually high coffee budget, recurring small expenses) surface for review.
- Per-outlet roll-up
- Per-category trend
- Outlier detection
- Exportable for audit
Why teams move off legacy tills
- Petty cash on paper
- Reimbursed lump-sum
- No category visibility
- Audit nightmare
- Entry on the till
- Posts via expense module
- Per-category visibility
- Audit-ready by design
Questions, answered
How is GST handled on petty-cash items?
If a tax invoice is attached, the entry can claim ITC; otherwise it posts as a non-ITC expense. The accountant decides at approval time.
What categories are pre-loaded?
Stationery, courier, transport, sweeper / housekeeping, water, electricity reimbursement, refreshments. Customisable per entity.
Can a cashier exceed a daily petty-cash limit?
A daily limit per outlet/cashier triggers manager override; the override is audited.
Does this work offline?
Yes. Entries queue locally and upload on reconnect. Receipt photos sync alongside.
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