Sale-or-return, auto vendor-bill on settle | HelloBooks POS Vendor sends stock on consignment; you sell what sells, return what doesn’t, vendor-bills auto-generate on settle. Built for fashion, jewellery, books, and any margin-share retail model.
Sale-or-return, auto vendor-bill on settle
Vendor sends stock on consignment; you sell what sells, return what doesn’t, vendor-bills auto-generate on settle. Built for fashion, jewellery, books, and any margin-share retail model.
Part of HelloBooks POS · Multi-store / chain ops
Sale-or-return is a powerful inventory financing model — vendor takes the inventory risk, retailer takes the shelf risk. The catch is bookkeeping discipline: bills must auto-generate, returns must auto-trigger, vendor settlement must reconcile. HelloBooks does all three.
Every detail, dialled in
Built for the till, validated against the canonical accounting engine — so every POS sale closes the books cleanly.
Vendor-owned consignment stock
Stock arrives with a Consignment GRN (not a regular GRN). It sits on your shelves but on the vendor’s books — your inventory shows it as consigned, not own.
- Consignment GRN flow
- Inventory tagged consigned
- No vendor liability until sale
- Consignment ageing report
Auto vendor-bill on POS settle
Each POS settle on consignment stock fires a vendor-bill creation in the back office. The vendor sees the sale; the bill matches the agreed margin terms; payment cycles run normally.
- Per-settle bill generation
- Margin-share applied
- Per-vendor consolidated bill optional
- Reverse on bill-cancel
Return to vendor for unsold
After the agreed period, unsold consignment stock returns to the vendor. The Return-to-Vendor flow generates a debit note and clears the consigned-inventory line.
- Per-vendor return cycle
- Auto debit-note
- Consigned inventory cleared
- GST on return handled
Why teams move off legacy tills
- Consignment tracked in Excel
- Manual vendor-bill at month-end
- Returns drift silently
- Vendor relationship strained by paperwork
- Consignment first-class
- Vendor-bill auto on settle
- Return cycle automated
- Vendor sees the truth in real time
Questions, answered
How is GST handled on consignment movement?
Inbound consignment is a delivery challan, not a tax invoice; the vendor-bill on settle carries the GST. Returns trigger debit-notes that match.
Can I run mixed own + consignment inventory?
Yes — the same SKU can have own stock and consignment stock; FIFO sells the older lot first by default.
How is margin-share configured?
Per-vendor and per-category. Some vendors take 60%, some take 50% — rules are codified and applied at settle time.
What about jewellery consignment with daily-rate items?
Supported — the vendor-bill on settle uses the day’s rate at settle time, with audit trail.
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